Department: Capital Projects

Pay Grade:      118       ($51,568.85 – $95,402.37) DOQ                                                                      

JOB SUMMARY

Advanced independent management and oversight of professional engineering work in the field of civil and architectural engineering. Oversee the planning, design, and execution including project administration, and management of both local and grant-funded capital projects at the countywide level.Assist County Departments in the professional, technical, and administrative work of managing all phases of the contractual and financial status of capital projects, including grant reimbursements and revenue reporting. Assists in establishing budgets, managing grants, work authorizations, and reports performance metrics on behalf of the Departments.   Tracks expenditures against available funds. This is an advanced independent managerial position which is responsible for overseeing the implementation including accounting and fiscal operations of capital projects. This position reports directly to the Assistant County Manager overseeing the Capital Projects and Infrastructure Office.

ESSENTIAL JOB FUNCTIONS

                               · Defineover-allproject scopes, and objectives in collaboration with senior    

                              leadership and stakeholders.

  • Manage full lifecycles of vertical and horizontal infrastructure developments, including new facility construction, water and wastewater infrastructure and major structural renewals.
  • Works closely with the Capital Projects Superintendent in directing field operations and monitors site progress to ensure work is consistent with the approved plans and specifications.
  • Enforce safety rules and building codes across all active work zones to eliminate occupational hazards and liability.
  • Enforce contract terms, serving as the primary point of contact to resolve disputes or logistical bottlenecks between external parties.
  • Oversee structural testing, final building inspections, systems commissioning and formal site handovers.
  • Develop and oversees multiple capital budgets for varying funding sources, including grants to prevent cost overruns. Notify the Department Directors or designee in a timely manner of potential fiscal issues and concerns.
  • Ensures project contracts are consistent with county’s procurement policies and procedures for all local and grant funded projects in accordance with internal or grant agency policies and procedures.
  • Assists in the development of procurement materials including Invitations to Bid (ITBs), Requests for Proposals (RFPs), and Request for Qualifications (RFQs) documents.
  • Coordinates with the Grants Management and Procurement Offices to conduct pre-audit review of records by examining, verifying, and reviewing accounts, invoices, purchase orders, and grant reimbursements. This also includes development of Work and Change Orders.
  • Prepares project reports, agenda items, correspondence, and other documents for capital projects.
  • Assists in developing & monitoring all grant-funded contracts and operating projects funded locally by each county departments.
  • Assists to develop, manage, analyze, track and report key performance indicators (KPIs) for the department, including operational, capital, and industry standard practices.
  • Works closely with the Grants Management Office in tracking capital project expenditures to ensure accuracy and compliance with contract requirements, policies and procedures, in accordance with state and federal regulations.
  • Assists in the preparation and review of the yearly budget proposals for all capital projects.
  • Prepare quarterly reports for grant funded projects including status reports and expenditures, including but not limited to, grant monitoring and compliance requirements.
  • Cross trains and supervises administrative, program or clerical staff within the Capital Projects Office.
  • Coordinate with other County departments/Divisions on special projects or tasks to be completed.
  • Perform other related work as required or assigned, including administrative, fiscal or program support.

QUALIFICATIONS

Education and Experience:

EDUCATION: A graduate with a bachelor’s degree in civil engineering, construction management, architecture, or a closely related technical field is preferred.  In lieu of a bachelor’s degree, an associate degree from an accredited four-year college or university in the field of construction or industrial management is also preferred. Project Management Professional (PMP) or Certified Construction Manager (CCM) designation is highly preferred.

EXPERIENCE: Minimum of 5 to 7 years of direct experience managing major capital construction or facility infrastructure is preferred.  A comparable amount of relevant training or experience may be substituted for the educational qualifications.

Special Qualifications:

None

Licenses, Certifications, or Registrations:

  • Valid Florida’sDriver’s License and must maintain a good driving record.
  • Qualified FDEP Stormwater management Inspector or ability to obtain within one (1) year of employment)
  • Current Florida water and wastewater Class “A” “B” or “C” licenses preferred.

Knowledge, Skills, and Abilities:

Knowledge:

ABILITIES:

  • Act as a Sr. Project Manager on a variety of projects.
  • Provide information in an organized and understandable manner.
  • Establish effective working relationships with external agencies, County staff and general public.
  • Work with minimal supervision in an accurate and timely manner.
  • Present financial information in an organized and understandable manner.
  • Understand complex grant and fiscal procedure and contractual requirements.
  • Conduct and interpret fiscal analysis, including audits and reconciliation activities.
  • Ability to assume general responsibility for capital budgetary operations; to establish and maintain budgets against expenditures.
  • Ability to maintain a file retrieval system in electronic and hard copy format.
  • Ability to train and supervise staff in the administration of budget, finance, and administrative tasks.
  • Ability to quickly acquire advanced skills in budget and finance.
  • Ability to review and critique proposals, plans, or designs related to water or wastewater treatment, collection, and delivery systems.
  • Ability to independently make decisions in the field.
  • Ability to supervise, coordinate, review and evaluate all phases of capital projects.
  • Ability to be flexible and work effectively in a fast-paced environment.
  • Ability to be decisive and work under pressure, particularly when faced with unexpected occurrences or delays.

SKILLS:

  • Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint & Adobe Pro.
  • Crosstrain with other administrative staff on the duties of electronic software and procedures.
  • Communicate effectively, both verbally and in writing, including grammar, punctuation, spelling and highly attentive to detail.
  • Organizational skills to maintain the office and record keeping functions of the capital program needs of the Departments.

EMERGENCY MANAGEMENT RESPONSIBILITIES

During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane or other emergency situation and are expected to perform emergency service duties, as assigned.

PHYSICAL DEMANDS

The work is often light which requires exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, lifting, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, and walking. Mental acuity is required for making rational decisions through sound logic and deductive processes. Visual ability is required to operate heavy equipment and perform activities specific to the job, such as viewing a computer terminal, observation of facilities or structures, and/or inspection involving small parts or operations of machines.

WORK ENVIRONMENT

Work is primarily performed in an environmentally controlled environment without exposure to harmful chemicals, personal danger, or other workplace hazards; however, a portion of time can be performed in an outside environment in a variety of weather conditions; and confined spaces at site areas. Tasks may risk periodic exposure to adverse environmental conditions, such as noise extremes, machinery, electric currents, and/or toxic/poisonous agents, when performing onsite inspections or operations and maintenance duties. Work may require the use of protective devices such as masks, goggles, gloves, etc.

Hardee County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

Equal Opportunity Employer

Hardee County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.