Emergency Preparedness and Response

The Association is in direct contact with various state agencies as well as FAC Corporate Partners to help provide the most up to date information on response and services available to Florida's communities.  This page will be updated regularly with any information we receive that will be useful before, during and after the impact of Hurricane Michael.

 

State of Emergency:

As of Sunday, October 7, Governor Rick Scott issued Executive Order 18-276 declaring a state of emergency in Escambia, Santa Rosa, Okaloosa, Walton, Holmes, Washington, Bay, Jackson, Calhoun, Gulf, Gadsden, Liberty, Franklin, Leon, Wakulla, Jefferson, Madison, Taylor, Hamilton, Suwannee, Lafayette, Dixie, Columbia, Gilchrist, Levy and Citrus counties, as the state continues to monitor and prepare for Hurricane MichaelAs of Monday, October 8, the Governor has also expanded the Executive Order to include Bradford, Pasco, Hernando, Pinellas, Hillsborough, Manatee, Alachua, Union, and Baker Counties. With these additions, the state of emergency includes 35 Florida counties in total.

 

Evacuation Order:

Locally-order evacuations have started ahead of Hurricane Michael in some Florida counties. Certain areas in the following counties are under a mandatory evacuation: Bay County, Dixie County, Gulf County, Jackson County, Okaloosa County, and Wakulla County. Areas in Calhoun, Franklin, Hernando, Jefferson, Leon, Liberty, Pasco, Santa Rosa, and Taylor counties have initiated voluntary evacuations. For a more detailed list, please click here

 

Major Disaster Declaration:

Following Governor Rick Scott’s request, President Donald Trump issued a Major Disaster Declaration for Hurricane Michael. See the declaration here. The following counties have been approved for FEMA individual assistance: Bay, Franklin, Gulf, Taylor, Wakulla, Calhoun, Libery, Jackson, Gadsden, Washington, and Holmes. To view those declarations, please click here

 

FAC Updates

October 16, 2018: Hurricane Update

October 15: 2018: Hurricane Update

October 14, 2018: Call with Governor Rick Scott

October 12, 2018: Hurricane Update

October 10, 2018: Hurricane Update

October 9, 2018: Call with Governor Rick Scott

October 8, 2018: Hurricane Update

October 8, 2018: FAC Emergency Contact Information Requested 

 

   

General Information from Florida DEM

Contacting & Procurement Information from Florida DEM

Prior to landfall, please ensure your pre-disaster contracts are compliant with 2 CFR 200 and the FEMA PAPPG. The Division and FEMA have made several references available concerning contracting, procurements, and pricing to help you make sure your contracts are in accordance with federal law. Failure to do so may jeopardize your reimbursement. 

 

Checklist for Reviewing Procurements

FEMA Procurement Pricing Guide

FEMA Procurement Field Guide

FEMA Contracting Requirements Fact Sheet

FEMA Procurement Standards

FEMA Top 10 Procurement Mistakes

 

FDEM Debris Removal Information

FDEM has provided several references produced by either the Division or FEMA concerning debris removal. The information includes guidelines regarding general debris removal eligibility requirements, private property debris removal, and impacts to environmental and historic preservation assets. Failure to follow guidelines may jeopardize your reimbursement.  

 

FEMA Private Property Debris Removal Fact Sheet

FEMA Public Assistance Debris Removal Fact Sheet

Environmental and Historic Preservation Debris Information

FDEM Private Property Debris Removal Quick Guide

 

FEMA Assistance

Please see below for status and eligibility information for FEMA programming available to Florida counties affected by Hurricane Michael. For Public Assistance, the federal cost share is 75%, while the state and local cost shares are 12.5%.

 

Transitional Sheltering Assistance, Individual Assistance, Public Assistance (Categories A and B):

  • Bay County

Individual Assistance, Public Assistance (Categories A and B):

  • Holmes County
  • Washington County
  • Jackson County
  • Calhoun County
  • Gulf County
  • Gadsden County
  • Liberty County
  • Franklin County
  • Wakulla County
  • Taylor County

 

Public Assistance (Categories A and B):

  • Leon County
  • Jefferson County
  • Madison County
  • Hamilton County
  • Suwannee County

 

Hazard Mitigation Grant Program

  • All counties in the State of Florida are eligible to apply for assistance under the Hazard Mitigation Grant Program.

 

Florida NFIP Communities that May be Affected by Hurricane Michael:

The State Floodplain Management Office is reaching out to provide information on activities that should be performed by floodplain administrators immediately following a storm to help ensure that communities recover faster and meet their minimum NFIP requirements.  That being said, it is expected that work required post-disaster may exceed the capacity of existing community staff, and therefore will need assistance.   There are several sources of assistance that may be available, and are described in the Post-Disaster Toolkit for Floodplain Administrators that can be downloaded from our website with the links provided below.

 

Post-Disaster Toolkit for Floodplain Administrators

Florida Floodplain Management Quick Guide

General Floodplain Management Webpage

 

FDOT Debris Removal Assistance to Fiscally-Constrained Counties:

To reduce the administrative, operational and financial burdens on counties most impacted by the catastrophic effects of Hurricane Michael, FDOT will assist fiscally-constrained counties with all remaining debris removal and emergency road clearance. In Holmes, Washington, Jackson, Calhoun, Gulf, Gadsden, Liberty, Franklin and Wakulla counties, FDOT is offering, following the county's voluntary request, to take on responsibility for each county's existing pre-storm emergency debris removal contract at the existing approved contract rate. For more information, please click here.

 

 

Information on County-to-County Mutual Assistance:

We appreciate all the assistance being offered by counties across the state. In order to facilitate assistance, please make sure you are following the process outlined below.

 

For those counties requesting and providing county-to-county assistance in the aftermath of Hurricane Michael, the following process should be followed to ensure reimbursement:

  • The requesting county should place a mission request in WebEOC for the specific assistance requested.
  • One Form B to the State-wide Mutual Agreement specifying the type of aid should be completed between the two entities. Section I & III should be completed by the requester, and Section II should be completed by the entity providing assistance. A completed copy of Form B should be provided to Alonna Vinson at alonna.vinson@em.myflorida.com and attached to the mission on WebEOC.

 

Federal Updates

In preparation for the potential impacts of Hurricane Michael, the White House Office of Intergovernmental Affairs has requested the contact information for commissioners and administrators.  In order to facilitate open communication with the White House, the Governor's office, and state agencies, we ask that you take a moment to update your contact information.  If your county should be impacted by a storm, cell phones are often the first and only way to communicate with one another.  Please take a moment to log in to your member portal and make sure your contact information is accurate. If you need assistance updating your information please contact  Milan Clayton at (850) 922-4300.

 

In addition, of the White House Office of Intergovernmental Affairs encourages you to reach out to their team with any questions and/or concerns but know that they – and the appropriate federal agencies (contact information below) – are monitoring the hurricane’s development and path. While the Florida Division of Emergency Management is the first line of contact, contact information for the agency (including by county), as well as for FEMA Region IV, is below.

 

Agency Intergovernmental Affairs

Florida Division of Emergency Management

  • County Contact Information: Click here
  • Phone (Tallahassee): 850-815-4000
  • Updates (Twitter): @FLSERT

 

FEMA Region IV

 

On October 8th, Governor Scott requested that President Donald Trump declare a pre-landfall emergency for the State of Florida in preparation for Hurricane Michael, which is currently forecast to make landfall as a Category 3 hurricane in the Florida Panhandle very soon. This declaration will provide important resources and assistance from the federal government, as well as free up funding sources for emergency protective measures. To view the Governor’s request, click HERE. The pre-landfall declaration request is for 35 Florida counties – Escambia, Santa Rosa, Okaloosa, Walton, Holmes, Washington, Bay, Jackson, Calhoun, Gulf, Gadsden, Liberty, Franklin, Leon, Wakulla, Jefferson, Madison, Taylor, Columbia, Hamilton, Suwanee, Lafayette, Dixie, Gilchrist, Levy, Citrus, Pasco, Hernando, Pinellas, Hillsborough, Manatee, Alachua, Union, Bradford and Baker counties.

 

NACo Resources

As Hurricane Michael has passed, NACo is providing a suite of county-specific natural disaster resources through the NACo Disaster Resilience Toolkit for Counties, available as part of the IBTS Online Help and Advice for Natural Disasters (OnHAND) website.

 

 

FAC Corporate Partners

During times of distress, FAC is grateful for the support from our corporate partners. We have begun reaching out to corporate partners regarding their efforts to assist counties as Hurricane Michael approaches. As we receive information from them, they will be posted below.

 

Corporate Support for Counties after Hurricane

There are many resources available to counties to help keep the business of local government running after a disaster strikes. As Hurricane Michael passes, a list of corporate initiatives to help counties will be made available.