COMMISSION SECRETARY I

 

Salary:                        $45,853 Annually

Department:         County Commissioners

Location:                301 N. Olive Avenue, 11th Floor, WPB

Hours:                      8:00 A.M. to 5:00 P.M., Monday - Friday

Other:                    Valid Florida Driver’s License and PBC Risk Management Department driving history approval prior to appointment. 

 

                                                                                                                        THIS IS AN AT-WILL POSITION.

Challenging, high-profile position for a multi-faceted team player in a Commission office.  Perform a variety of secretarial, clerical and administrative duties; requires working knowledge of Microsoft Office Suite, specifically Outlook, Word, PowerPoint, and Excel.  Duties include, but are not limited to, answering multi-line telephones; taking messages for Commissioner and/or administrative staff regarding scheduling requests, constituent issues and pertinent information from County staff; primarily responsible for the Commissioner’s office calendar which includes continuous revamping and daily confirmations; occasional local travel to attend community outreach meetings as needed; periodically updating office databases and files; coordinate travel arrangements, accommodations, conference registrations, or other travel-related plans for the Commissioner; coordinate arrangements for various meetings; perform records management functions in compliance with guidelines governing record retention; type, compose, prepare, or complete various forms, reports, correspondence, and other documents; must possess a thorough knowledge of business English, spelling and grammar, along with considerable knowledge of modern office practices and procedures.  Ideal applicant must also possess excellent telephone skills/etiquette and be accountable, detail-oriented, a self-starter, and organized; have excellent communication skills both verbally and in writing, manage time well and maintain a professional appearance. Perform clerical support to the Commissioner and administrative staff in the Commissioner’s office; along with special assignments as required. Maintain confidentiality of the Commission office issues and documentation. Work is performed under general supervision of an administrative superior and is reviewed through conferences, reports, and results achieved.

The Palm Beach County Board of County Commissioners provides an excellent benefits package, including medical, dental and life insurance as well as vacation and sick leave, paid parental leave, tuition reimbursement and participation in the Florida Retirement System.

QUALIFICATIONS:

Bachelor’s Degree in Public/Business Administration, Political Science or related field; minimum of three (3) years’ experience in local government administration.

Visit www.pbcgov.jobs for job description and to apply online.  May upload any Veteran’s Preference documentation to online application (No e-mail applications/resumes accepted). Online Applications are accepted until filled.  EO/AA M/F/D/V, Drug Free Work Place; All employees of Palm Beach County may be required to work before, during and/or after a natural or man-made disaster or hurricane.

PREFERENCE FOR THREE (3) OR MORE YEARS OF EXPERIENCE:  Working with the public involving complex situations (must specify on application); working with/for a public official in an executive-level office (must specify on application); providing customer service to the public in a government setting i.e., making referrals and resolving complaints (must specify on application) and using MS Word/Excel/Power Point.