Classification: Grants Administrator

Department: Office of Management & Budget

Pay Grade: 107

Pay Information: $47,536.90 – $72,333.35

Annually Requisition: 10099 – 3

Apply At: Applications will be accepted until filled. For additional information and to apply please visit or the Human Resources Department located at 96135 Nassau Place, Suite 5, Yulee, Florida 32097, Telephone (904) 530-6075 or Fax (904) 321-5797. Drug Free Workplace. This position is eligible for Veterans’ Preference in accordance with applicable laws.


Interested applicants may apply at


Nassau County

Job Description

POSITION: Grants Administrator

DEPARTMENT: Office of Management & Budget

REPORTS: Assistant Office of Management & Budget Director



GENERAL DESCRIPTION: Under the general direction of the Assistant OMB Director, the Grants Administrator performs highly responsible technical and administrative duties including but not limited to, monitoring grants, performing audit functions and disseminating information for State, Local and Federal grants. Additional responsibilities include compliance, financial planning and reporting, budget development and management analysis. Must be self-motivated, organized and detail oriented with the ability to follow each grant from initiation through to completion, assume responsibility for ensuring compliance with all grant requirements and track each expenditure from application through reimbursement to final grant report.


• Disseminates grant information to departments, reviews grant applications prior to submission, monitors grant records for compliance with agreements, ensures compliance with applicable policies and procedures.

• Coordinates the processing of all grants with department staff, grantor and other agencies.

• Establishes and maintains a resource library of completed grants.

• Prepares budget and program amendments to grant awards, coordinates changes with the grantor, County Department, Finance office and the Office of Management and Budget.

• Coordinates, prepares for and participates in all on-site audits.

• Prepares agenda items for County Commission meetings, reviews grant agreements and represents the County in public meetings and grantor agency meetings as applicable.

• Provides fund analysis and complies with reporting requirements at the State and Federal level.

• Develops and maintains management reports and tracking systems for grant receipts, payments and expenditures.

• Completes and compiles operational and grant monitoring reports.

• Responds to grantors’ data requests in a detailed and timely manner.

• Reviews the work of subordinate staff for completeness and accuracy; evaluates and makes recommendations as appropriate.

• Leads or performs special projects as needed.

• Provides professional and technical assistance to County departments, Board, Constitutional officers, consultants, governmental agencies and citizens.

• Attends training meetings, conferences, courses and seminars to improve and enhance knowledge and improve skills relating to grants administration.

• Operates a variety of equipment which include computer, printer, telephone, calculator, copier, fax machine and other office equipment. Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.

• Performs other duties as required and other job-related duties as requested by supervisor.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)


MINIMUM EDUCATION AND EXPERIENCE: Bachelor’s degree in Public Administration, Accounting or Business Administration. Previous grant administration experience preferred. May require a valid State Driver’s License.


• Knowledge in the methods, policies and procedures of the Department and County.

• Knowledge of the functions and interrelationships of the County and Governmental agencies.

• Knowledge of laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.

• Ability to ensure County compliance with applicable policies, laws and regulations.

• Knowledge of accounting, budgeting and government reporting requirements.

• Ability to perform complex analysis and calculations.

• Ability to make public presentations.

• Ability to communicate effectively and tactfully with members of the public.

• Ability to learn and utilize new skills and information to improve job performance and efficiency.

• Ability to comprehend, interpret and apply regulations, procedures and related information.

• Knowledge of accounting, interpersonal and clerical skills.

• Knowledge of modern office practices, equipment and various software applications.

• Knowledge of proper English usage, punctuation, spelling and grammar.

• Ability to use a computer for word and data processing and developing spreadsheets.

• Ability to type accurately at a rate sufficient for the successful performance of assigned duties.

• Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities.

• Ability to assemble information and prepare reports/records in a concise, clear and effective manner.

• Ability to read and interpret various materials pertaining to the responsibilities of the job.

• Ability to maintain confidentiality as required.

• Ability to perform required mathematical calculations.

• Ability to compile, organize and utilize various financial information as necessary.

• Ability to plan and develop daily, short-term and long-term goals.

• Ability to offer instruction and advice to others regarding County, policies, methods and regulations.

• Ability to take the initiative to complete the duties of the position without the need of direct supervision. 

• Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.

• Ability to offer training and assistance to staff, co-workers and employees of other departments as required.

• Ability to maintain effective relationships with County staff, Constitutional Officers, consultants/vendors, etc.


• Task may require extended periods of time at a keyboard or workstation.

• Stooping

• Sitting

• Kneeling

• Bending

• Crouching

• Reaching

• Standing

• Walking

• Lifting and carrying up to 10 lbs.

• Pushing and pulling (Reasonable accommodations will be made for otherwise qualified individuals with a disability)


• Works inside in an office environment.


Interested applicants may apply at