About Our Job
The Office of Financial Management is interested in filling a Senior Program Coordinator position reporting to the Program Manager within the Program Management Division. This individual’s primary responsibilities will be assisting the Program Manager in the ongoing development, implementation, and oversight of all program activities required of the American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Funds (SLFRF), an $84.2 million-dollar federal grant award administered by the U.S. Treasury with added focus on affordable housing, to also include eligible activities performed under federal HUD and state housing programs.
This position supports the development, management, and oversight of large, multi-year and multi-million-dollar federal, state, and local grant programs. This role requires the ability to develop plans and processes, lead meetings, and research, analyze, and apply complex federal, state, and local regulations in the performance of fiscal oversight and provision of technical assistance for the county’s executive team, BCC, departments, and external agencies in full compliance with the Code of Federal Regulations (Uniform Guidance), applicable federal, state, and local program guidance, and internal county policies and procedures. May include supervisory responsibilities dependent upon program need and potential expansion.
- Serve in a leadership role in the development, implementation, and monitoring of all grant-funded program activities through the anticipated program completion date, December 31, 2026, or earlier.
- Develop tools, reports, contractual terms and requirements, and other guidance materials to assist internal and external stakeholders in the successful initiation, monitoring, and completion of grant-funded programs and projects.
- Understand federal grant requirements as it applies to recipients, subrecipients, and/or contractors and applies this knowledge and understanding in the delivery of guidance and direction to internal and external stakeholders.
- Monitor for changes and updates to federal program guidance material, analyze its impact to existing programs and projects, and make recommendations for improvements and minimize financial risk to the organization.
- Present guidance material, project information, statuses, and recommendations to project stakeholders, executive level leadership, and elected officials, to include in open to the public board meetings.
- Lead meetings, negotiate, and develop subrecipient agreements to include compliance metrics and performance data collection activities and other requirements imposed upon subrecipient agencies.
- Perform subrecipient monitoring efforts of provider organizations enacting programs on behalf of the county to assess the provider’s compliance in accordance with the terms and conditions of a subrecipient agreement.
- Receive, review, and process subrecipient progress reports and reimbursement requests and associated backup documentation to support information supplied by subrecipients on a routine basis.
- Conduct onsite and desk monitoring efforts of subrecipient’s program progress, purchasing policies and approvals, fiscal accounting, and other requirements of subrecipients followed by documented issuance of any notices of findings and necessary correcting actions required.
Grant Reporting and Tracking
- Monitor fiscal and progress statuses of all grant-funded program activities, identify areas of concern and improvements, and communicate these to stakeholders and leadership as needed.
- Review financial reports, identify, and secure expenditure and other required backup documentation for electronic submission in federal reporting databases and internal grant filing systems of the county.
- Routinely communicate with external and internal stakeholders on quarterly and annual reporting progress and expenditure deadlines, solicit for this information, analyze data, and compile this information according to federal reporting parameters.
- Assist in the budget adoption and any necessary fiscal adjustments through use of the county fiscal accounting systems and existing county budgeting policies and procedures.
- Bachelor’s degree from an accredited college or university in Public Administration, Business, Finance, or job-related field and three (3) years public or private sector job-related experience
- Master’s degree preferred and can count for 1 year of experience
- OR – Seven (7) years professional job-related experience can be substituted at management discretion for the required education.
- Master’s degree in Public Administration, Business, Finance, Planning, or job-related field
- Two (2) years of federal grant experience, to include those working with or administering federal housing programs.
Special Note: This position is time-limited for a period of two (2) years AND will be eligible for health benefits.
About Everything Else:
Pay range: $56,014.40 – $76.128.00