GENERAL DESCRIPTION OF DUTIES
This is responsible, professional, and administrative work serving as a grants program manager for Leon County.  Work involves grants solicitation; providing County-wide assistance in accessing and managing the grant resources necessary to facilitate the delivery of services consistent with Board policies; and serving as the organization’s primary contact for federal appropriations and grants. Responsibilities include tracking and managing grants, responding to and preparing for desk audits and onsite monitoring reviews, reporting annually on grants and grant leveraging and researching, writing and preparing grant applications.

NOTE:The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The Job Description Questionnaire (JDQ) reflects a more detailed description of the position.  Neither the job description nor the JDQ constitutes an employment agreement.  Both are subject to change as the needs of the County and requirements of the job change.

ESSENTIAL DUTIES
Prepares, submits, or assists in the submission of grant applications. Coordinates with appropriate personnel within various County departments to determine need and identify potential grant funding opportunities. Provides technical assistance to departments in preparation of grant applications. Provides County staff with grant training assistance.

Coordinates, prepares or assists with grant reimbursements submissions and grant desk audits and on-site monitoring reviews. Coordinates with County departments on grant reporting deadlines and due dates. Monitors ongoing grant activity compliance. Contacts the appropriate grant managers within the departments concerning grant reporting requirements. Monitors required reporting deadlines to ensure compliance.  

Coordinates with existing granting agencies to ensure programmatic requirements are met and inquires about new or upcoming funding opportunities. Tracks and monitors all County grants. Creates new grant numbers, monitors reimbursements and expenses, journals any grant costs to appropriate accounts, tracks grant leveraging and grant funding sources.

Manages or assists in managing external grants not handled by departments.  Prepares and submits necessary grant applications, following the guidelines within the program.  This includes the development of necessary citizen advisory boards.  Monitors activities of the sub-grantees. Submits all necessary financial and programmatic reports.  

Develops and maintains relationships with grant agencies. Researches new grant funding opportunities. Using various external sources, determines the availability of resources to meet the needs of County government as well as outside entities as determined by the Board. Monitors proposed legislation.  Develops appropriate teams to address various state and federal grant funding issues.  

Monitors Board policy as it relates to items with potential for grant assistance. Writes and proposes new policies relating to grants in order to make the process of application and submittal more efficient and effective. Develops necessary grants reporting.

OTHER IMPORTANT OR MARGINAL DUTIES
None.

DIFFICULTY
Decisions focus on intermediate-term issues related to grant management and analysis; development of financial reports; and researching grant opportunities. The purpose of decisions made at this level are to help move the County closer to reaching strategic goals. Outcomes are predictable.

RESPONSIBILITY:
Supervision Received
The supervisor makes assignments by defining objectives, priorities and deadlines, and assists the employee with unusual situations that do not have clear objectives. The employee plans and carries out successive steps and resolves problems and deviations in accordance with instructions, policies, and accepted practices. The supervisor reviews the work for technical adequacy and conformance with practice and policy. Employee must be autonomous.

Supervision of Others
None.

INTERNAL AND EXTERNAL CUSTOMER CONTACT
Work involves internal contact with staff and customers at outside agencies.

EQUIPMENT AND TOOLS USED
Personal computer; word processing (MS Word), spreadsheet (Excel), and database software; and an adding machine/basic calculator are some of the tools and equipment used.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
Work is performed mainly at a desk, usually seated in a chair.  Work is is primarily indoors in a climate-controlled environment with minimal safety/health hazard potential.

KNOWLEDGE, SKILLS, AND ABILITIES  
Knowledge of grants management and grant writing. Knowledge of budgeting. Knowledge of grants management tracking and reporting methods. Skilled in grant budget planning and compliance. Skilled in maintaining effective relations with both internal  and external Department & Division Directors, Constitutional, County employees, customers, contractors and the general public. Skilled in managing/coordinating various projects. Skilled in clear and effective communication, written and verbal. Ability to work in a team environment. Ability to prepare reports clearly and concisely and to maintain administrative processes and procedures. Ability to follow written and oral instructions; Ability to plan, assign, instruct, review and evaluate work assignments. Ability to work within a set budget for all needs, Ability to communicate effectively, orally and in writing. Ability to coordinate and negotiate with current and potential vendors and contractors, to get the best bid price for project and/or item needed. Ability to use financial and budgeting software. Ability to read, analyze and interpret financial reports. Ability to plan, organize and meet multiple deadlines. Ability to interpret a variety of instructions in written, oral diagram, or schedule form. Must possess strong MS Excel and Word skills.

MINIMUM QUALIFICATIONS
Requires a Bachelor’s degree in Grants Management, Accounting, Finance, Public Administration, or a related field and four years of related work experience; or an equivalent combination of training and experience.

Necessary Special Requirements:
A valid Florida driver’s license and have a favorable driving record.

FL Certified Contract Manager (FCCM) certification is preferred.

All Leon County employees (regular full-time and part-time, OPS, and PRN) are required to work before, during and after a Declared Local State of Emergency (DLSOE). Participation is considered a condition of employment. 

Selection Guidelines:
Formal application, rating of education and experience, oral interview, reference check, and drug testing.

FLSA STATUS:   Position is Exempt. Work involves the use of independent judgment as detailed in the essential functions of the job.

The position if for a Grants Coordinator and applicants are encouraged to apply at the following:

https://www.governmentjobs.com/careers/leoncountyfl/jobs/3658306/grants-coordinator?pagetype=jobOpportunitiesJobs


Established:  July 12, 2022.