Florida Sheriffs Association

Classification Description
The statements within this job description are intended to describe the general nature and level of
work being performed by individuals assigned to this position. This description is not intended to be
an exhaustive list of all responsibilities, duties, and skills required of the personnel assigned to this
position. This job description is subject to change as the needs and requirements of the job change.

Status: Exempt

Position Description
Under the direction of the Deputy Executive Director of Administration, the Director of
Cooperative Purchasing Program manages the competitive bid process and oversees the
administration of all Cooperative Purchasing Program contracts. The program Director
supervises the Coordinators and the Assistant for the Program. The Director has frequent
interaction with external stakeholders including, the sheriff’s office personnel, local government
staff, vendors, and manufacturers.
An important and essential job function is living the FSA’s values – integrity, fairness,
commitment, and accountability. Integrity is the foundation on which our team builds
relationships and trust. Fairness to ourselves, each other, and those that we interact with is an
essential element that preserves the FSA’s brand and promotes engagement at every level.
When we commit to the mission and hold ourselves accountable, each member of the team
shines and enhances our success as a team. We practice these values in our interactions with
each other, sheriffs, sheriff’s office personnel, the members of our organization, and the citizens
and visitors we serve.


Essential Functions
Program Management

  1. Supervises the Cooperative Purchasing Program staff.
  2. Oversees CPP data and reporting and provides reports as requested by the Deputy Executive
    Director of Administration
  3. Researches and resolves vendor and purchaser issues, including recommendations of possible
    corrective action to the Deputy Executive Director of Administration.

Program Operations

  • Administers the competitive bid process with feedback from the Fleet Advisory Committee.
  • Develops, in coordination with the Cooperative Purchasing Program Coordinator, the bid
    calendar for each contract, including advertisement and establishing dates for pre-bid meetings
    and bid submission deadlines.
  • Researches and reviews contract strategies.
  • Evaluates new lines of business and new items.
  • Drafts and revises contract terms and conditions and coordinates review of proposed changes.
  • Reviews and processes price adjustment requests.
  • Establishes and coordinates necessary Fleet Advisory Committee, including planning and
    moderating committee meetings.
  • Develops or delegates the training agenda for Fleet Track of the Executive Leadership Conference
    and Fleet Exposition using the Fleet Advisory Committee as subject matter experts.
  • Identifies opportunities for process improvement within CPP; develops and implements
    improvements as directed.
  • Vendor & Purchaser Relationship Management
  • Establishes and maintains professional contact and relationships with manufacturers and
    vendors of items on FSA’s purchasing contracts.
  • Establishes and maintains a system to receive feedback from vendors and purchasers; and uses
    the information to guide program decisions.
    Other
  • Oversees maintenance of Cooperative Purchasing Program desk-manual content for position specific
    duties.
  • Performs other duties as assigned.

  • Education , Professional Certification, or License
  • Bachelor’s degree from a 4-year college or university in business or related field, or an associate
    degree plus equivalent experience.

  • Professional Experience
  • Recommended 4 years of experience in procurement, fleet management or a related field.

  • Skills and Qualifications
  • Knowledge of Microsoft Office Suite, notably excel and word, and Adobe Acrobat.
  • Knowledge of local government purchasing practices.
  • Knowledge of procurement processes, statutes, and procedures.
  • Familiarity with government regulations, policies, and procedures.
  • Familiarity with contract language and terminology.
  • Ability to understand and apply rules, regulations, policies, and procedures.
  • Ability to plan, organize, and coordinate complex work assignments and projects.
  • Ability to manage procurement and contract management programs.
  • Ability to perform value analysis and track price trends.
  • Ability to conduct research and create presenta4ons.
  • Ability to present and speak in public settings.
  • Ability to guide and manage others.
  • Ability to project a high level of interpersonal skill and customer service care.
  • Ability to decide and execute best professional judgment.