COUNTY OF VOLUSIA
invites applications for the position of:
Activity Project Manager- Working Title: Human Resources Benefits Manager
An Equal Opportunity Employer
SALARY: $2,592.50 – $3,647.38 Biweekly
$67,405.00 – $94,832.00 Annually
OPENING DATE: 06/28/22
CLOSING DATE: 07/12/22 02:30 PM
The Activity Project Manager/Benefits Manager is responsible for planning, directing, and managing the operations of the Benefits section, Occupational Health Clinic, and the County’s Workplace Safety Program in accordance with the Federal, State, County, and Local ordinances. This position is responsible for designing benefit programs to include enrollment materials, forms, summary plan descriptions, contracts, and certificates of coverage; researching, developing, and producing Request for Proposals (RFP) for various employee benefits programs including group health, basic and supplemental life insurances, disability insurance, dental, vision, flexible spending accounts, statutory life/accidental death and dismemberment, deferred compensation plans, employee assistance programs (EAP), third party administrators, and, wellness programs; evaluating proposals, negotiating fees and contracts; forecasting, preparing, and monitoring associated budget. This position supervises the staff involved in the operation of the County’s Occupational Health Clinic that performs new hire and annual physicals, random drug tests, and COVID-19 testing. This position also supervises the staff involved in each of the program’s activities and is responsible for the oversight of the Human Resources Division’s billing section.
Note: Incumbents assigned to this classification are at will and serve at the discretion of the county manager.
(Note: These are intended only as illustrations of the various type of work performed. The omission of specific duties does not exclude them from the position.)
• Designs benefit programs including enrollment materials, forms, summary plan descriptions, contracts, certificates of coverage, and reports based on County requirements and market trends.
• Researches, develops, and produces Requests for Proposals (RFP) for various employee benefits programs including group health, basic and supplemental life insurances, disability insurance, dental, vision, flexible spending accounts, statutory life/accidental death and dismemberment, deferred compensation plans, employee assistance programs (EAP), third party administrators, wellness programs, and other related benefits.
• Oversees and manages the Occupational Health Clinic.
• Plans, coordinates, and oversees the County’s annual wellness fair.
• Plans, coordinates, and oversees the annual open enrollment election period and assists employees with electing their benefits in the online system both during open enrollment and throughout the plan year.
• Develops and implements policies concerning programs undercharge, i.e., Occupational Health Clinic, Benefits, Billing, Safety, Wellness, and Retirement.
• Serves as a liaison to Municipal Service District (MSD) boards and other county committees and boards (i.e. Diabetes Program with AdventHealth, Cancer Program with the Florida Cancer Specialist Group, North Florida Wellness Council, Community Oncology Alliance, and Central Florida Health Coalition).
• Prepares and periodically monitors annual activity budget of the County’s health plans, Occupational Health Clinic (OHC), Safety, Wellness, Retirement, etc.
• Plans, directs, and coordinates staff involved in the completion of program activities (Occupational Health Clinic, Benefits, Billing, Safety, Wellness, and Retirement).
• Plans and implements strategies to educate and inform employees on wellness activities and initiatives.
• Develops and implements the County’s Workplace Safety Program including strategies to help prevent, reduce and/or eliminate work-related accidents and injuries, and health hazards in accordance with occupational safety and health laws, ordinances, and policies.
• Directs the Safety Coordinator to ensure employees follow established safety practices and use of applicable personal protective equipment and other safety gear as required.
• Directs the Safety Coordinator in developing and coordinating training programs which will encourage safe habits of employees at work and at home.
• Oversees the processing of Human Resources Division’ invoice payments, purchases, and direct payment vouchers.
• Updates, develops, and revises forms and documents, and maintains updated materials for employees’ use, both manually and electronically.
• Analyzes programs to assess value, evaluate budgetary needs, and set goals.
• Conducts surveys, research and various studies for enhancement, modification, and/or implementation of benefits programs.
• Coordinates projects through meetings, correspondence, and presentations where information is exchanged.
• Prepares meeting agendas and performs all necessary jobs to coordinate meetings.
• Consults with the Human Resources Director as needed.
• Exercises sound judgment and confidentiality concerning all matters undercharge.
• Works closely with benefits consultants to keep informed on all the latest developments of programs.
• Advises and counsels employees on county-provided benefits, wellness, and related programs.
• Maintains relevant records, statistics and documentation.
• Performs special projects as directed.
• May be assigned to other county locations based on operational needs.
• Attends work on a regular and consistent basis.
• Responds to emergency situations.
• Adheres to Federal, State, County and Local ordinances.
• Performs other duties as assigned.
REPORTS TO: Human Resources Director
SUPERVISES: Occupational Health Registered Nurse, Office Assistant III – OHC, Safety & Wellness Coordinator, Management Specialist (Benefits Specialist), Management Specialist (Billing)
Education: Bachelor’s degree in Business Administration, Public Administration, Human Resources Management or related field.
Experience/Training/Certifications: Five (5) years of progressively responsible experience in managing Government self-insured benefits programs.
PHR/SPHR/SHRM-CP/SHRM-SCP certification is preferred.
A comparable amount of higher education may be substituted for (2) years of experience if directly related to the roles and responsibilities of the position.
Must possess a valid driver’s license at the time of appointment.
Must obtain a valid Florida driver’s license within 30 days of appointment and maintain thereafter.
The position is located in DeLand, FL. Must be able to travel to various work locations throughout Volusia County based upon operational needs.
KNOWLEDGE, SKILLS & ABILITIES:
• Knowledge of the principles and practices of human resources administration.
• Knowledge of best practices in managing benefits and other related programs.
• Knowledge of the Federal and State of Florida legislation regarding self-insured plans.
• Knowledge of the Florida Retirement System (FRS) or similar retirement programs.
• Demonstrated knowledge and skills in managing occupational health clinics.
• Knowledge of working with third-party administrators.
• Knowledge of the County merit system rules and regulations and how they apply to Human Resources.
• Knowledge of policies and procedures of Human Resources related programs.
• Knowledge of research techniques and availability of current information.
• Knowledge of Health Insurance Portability and Accountability Act (HIPAA).
• Demonstrated knowledge and skill in managing occupational health clinics.
• Knowledge of principles and practices of workplace occupational health and safety.
• Knowledge of federal, state, and local laws and ordinances as they apply to human resources.
• Ability to manage and administer a broad range of programs.
• Ability to research and analyze data and make recommendations to effectively resolve issues.
• Ability to access and operate vendor’s software applications and programs (e.g. Cigna, Aetna, Standard, Chard Snyder, FRS, and other similar programs).
• Ability to exercise sound judgment, discretion, and confidentiality in the performance of duties.
• Ability to prepare and analyze budgetary tools and equipment.
• Ability to interpret merit rules and regulations for employees and county management.
• Ability to interpret human resources policies to address employees and management questions and issues.
• Ability to develop reports, training materials, and presentations.
• Ability to supervise and assign work to subordinate staff.
• Ability to establish and maintain good working relationships with department/division directors, employees, vendors, outside agencies, and general public.
• Ability to answer questions from employees and management and solve issues.
• Ability to communicate effectively, both orally and in writing.
• Must be able to relocate to other county locations based upon operational needs.
Physical Demands: Ability to perform essential duties and responsibilities, and meet the minimum qualifications. Light work. Ability to talk, hear and drive. Visual acuity (depth perception, and peripheral vision) necessary to operate a motorized vehicle. Ability to transverse uneven ground. Ability to lift, push, pull, and/or carry a minimum of 15 lbs., handle, climb, crouch/kneel, reach; finger dexterity.
Environmental Demands: Inside and occasional outside work with possible exposure to uneven terrain and inclement weather. May require significant degree of walking and standing.
Mental Demands: Ability to read and comprehend legal statutes and documents, professional and technical manuals and journals, reports, and financial statements. Ability to complete basic mathematical computations including addition, subtraction, multiplication, division, fractions, ratios. Ability to speak publicly and extemporaneously. Ability to write reports, letters, memos, and summaries. Ability to analyze data and develop conclusions. Ability to identify and resolve problems. Ability to apply statutes and procedures to real situations.
Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce.
APPLICATIONS MAY BE FILED ONLINE AT:
OUR OFFICE IS LOCATED AT:
125 W New York Avenue
DeLand, FL 32720
Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans’ preference pursuant to State law. Individuals with a disability who require special accommodations during the selection process should notify the Human Resources Division at (386)736-5951. Job #22-00671 A
ACTIVITY PROJECT MANAGER- WORKING TITLE: HUMAN RESOURCES BENEFITS MANAGER